The University of Texas at Austin Job Posting

This posting is Closed

Grants & Contracts Specialist (Exempt)

Hiring department Human Ecology - School
Monthly salary $3,750+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-08-22-01-9159
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide support for faculty with all aspects of sponsored funding applications and administration including pre and post awards.

Essential Functions

Work with research faculty, postdoctoral fellows, and graduate students to prepare and submit applications for sponsored funding. Develop budgets, copy edit proposal documents, ensure that University and sponsor requirements and deadlines are met, assist faculty with internal and sponsor forms and tools such as Proposal Review Forms, Research Management System, Cayuse 424,, PHS 398, eRA Commons, etc. Act as liaison between faculty and the Office of Sponsored Projects (OSP); communicate with OSP reviewers, negotiators, and award administrators. Coordinate with School's other administrative personnel on grant issues such as budget transfer questions as needed. Help faculty deal with compliance rules and regulations, follow-up on progress and grants, and other post-award issues such as IACUC, effort reporting, no-cost extensions, progress reports, grant close-outs, etc. Refer faculty to appropriate offices and personnel for specialized issues such as intellectual property, industry relations, export controls, etc. Communicate with other University offices with funding changes. Facilitate incoming and outgoing grant transfers; ensure that all sponsor and university requirements and procedures are followed, initiate temporary PI status requests for incoming faculty and apprise them of university procedures for credit requests, communicate with all parties involved throughout the process. Notify faculty of important policy initiatives and changes from both the university and sponsors such as current indirect cost agreements, tuition increases, sponsors' fiscal policies, cost-share policies, conflict of interest policies, etc. Stay abreast of funding of rules and regulations. Stay abreast of current funding opportunities through listservs, email subscriptions, and other media; apprise faculty in a targeted manner of appropriate opportunities matched to their research interests. Conduct specific funding opportunity searches upon request. Continually upgrade knowledge and skills through classes, workshops, and other training opportunities.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in business or public administration, social sciences, or a technical/scientific field. Three years experience in the preparation, processing, and/or negotiation of research grant and/or contract proposals. Demonstrated excellent communication skills, both verbal and written, and ability to communicate effectively with diverse groups. Professional demeanor. Problem solving abilities. Ability to manage multiple projects with sensitivity to deadlines. Effective organizational skills. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Required qualifications plus experience with federal granting agencies such as National Institute of Health (NIH), National Science Foundation (NSF), and Department of Education (DOE). Ability to utilize online modules to submit grant proposals. Experience working with Electronic Research Administration. Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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