The University of Texas at Austin Job Posting

This posting is Closed

Development Specialist

Hiring department McDonald Observatory
Monthly salary $3,957+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-01-01-9114
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Applicants selected for interviews will be expected to provide writing samples. Occasional evening and weekend work; occasional travel. Must be authorized to work in the United States on a full-time basis for any employer.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Assist the development team, whose mission is to increase the Astronomy Program's revenue and brand awareness, in information management, gift processing, stewardship programs, grant and foundation proposals, and facilitating donor contact through meetings and event planning. Reports to Director of Development.

Essential Functions

Responsible for research, planning, proposal development and submission, and monitoring and reporting on grants. Identifies new foundations and individual donor prospects. Produces annual education and outreach report for donors and prepares annual correspondence to steward endowments. Manage development related information systems, ensuring accuracy of data in multiple systems including the Astronomy Program's database and UT VIP database. Assist in processing donor related gifts, track pledges and gifts, write acknowledgment letters, prepare pledge reminders, prepare deposits to UT Gift Processing. Prepare and maintain donor stewardship for all donors, including communications and mailings to engage them with the organization and donor files to assist with reports as needed. Assist the development team in strategizing and coordinating events for donors, including guest lists, invitations, tracking RSVPs, preparing and producing materials, and collaborating with Astronomy Program's offices, such as the director, chair, education and outreach, and business. Works with West Texas staff for events hosted at the observatory and with the UT community for on-campus events. Collaborates with other contributors to produce the Skyword e-newsletter and other donor communications. Skyword is an e-newsletter for friends and supporters of McDonald Observatory that is published four times a year.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and one year of experience in specialized development work or in a related field. Knowledge of fundraising techniques and strategies, including grant research and writing, and donor stewardship services. Exceptional written and verbal communication skills. Strong interpersonal skills, including the ability to interact with all levels of donors. Ability to manage deadlines and keep accurate and detailed records. Experience producing donor communications, writing correspondence and gift reports. Experience in event planning. Ability to work independently and with a team and as a self-starter. Computer and database proficiency and willingness to learn Adobe products (Acrobat, InDesign) and database software such as Filemaker and the University's VIP donor database. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree and three years of recent experience in specialized development work. Experience and success in researching, preparing, and writing proposals. Advanced experience in producing highly-polished documents. Executing related donor stewardship. Experience producing e-newsletters and print communications for development. Proficiency with Adobe products (Acrobat, InDesign) and database software such as Filemaker. Knowledge of the University of Texas at Austin fundraising environment and proficiency in VIP donor database. Working knowledge of UT Austin's policy and procedures.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving of packages and boxes. Occasional travel and working evenings and weekends. Work with confidential information, under stress, and within deadlines.

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