UT Austin Job Posting

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This posting is Closed

Administrative Assistant - Travel Assistant

Hiring department Applied Research Lab
Monthly salary $1,952 - $2,856+ depending on qualifications | Monthly
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-08-01-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin - J. J. Pickle Research Campus (North Austin)
Number of vacancies 1
General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Required Application Materials
  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Note: The following additional materials are also required for consideration: Work references must be former employers. Instructions for submission of these materials will be provided at the time the online application has been completed.

Purpose

Provide travel and accounting support for ARL staff.

Essential Functions

Provides travel support and customer service to ARL:UT staff, assists with arrangements, regulations and payment issues. Posts travel voucher transactions to IRIS and DEFINE data systems, prepares final voucher packets for submission, and verifies/documents record of payments. Assists with maintenance of Travel Advance account, includes entering deposits and issuing/distributing checks. Maintenance of ARL:UT Vouchering electronic and paper filing system, includes preparing files for scanning, scanning of documents using Search Express Database Manager, verification and editing of OCR data, and reassembly of documents for filing. Support Travel and Vouchering offices in daily activities (e.g., copying, filing, answering phones) and special assignments as needed.

Marginal/Incidental functions

Files and assists with other office functions as needed.

Required qualifications

High School graduation or GED. Three years of clerical experience. Excellent communication skills. Applicant should be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with diverse groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance. US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Minimum of five years clerical experience. Experience working in a travel office environment. At least one year demonstrated ability working in a travel office using an airline CRS (ie. SABRE, Apollo, Worldspan, Amadeus, Galileo, etc). Experience with federal government and/or university travel regulations. Extensive knowledge of the travel industry (airlines/hotels/ground transportation). Experience working with the SABRE Travel Network and/or UT Define. Proficiency with computers/technology and the Microsoft Office Suite.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Some weekend, evening and holiday work. May work in shared, windowless office space. Possible intrastate/interstate travel.

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