The University of Texas at Austin Job Posting

This posting is Closed

Student Program Coordinator - Student Program Coordinator

Hiring department Petroleum_geosys Engr
Monthly salary $4,000+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-11-01-9731
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to university-wide applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provide student support services, including mentoring, advising, retention, program coordination and program development for the PGE department, with special attention to first year students and underrepresented groups. Assist with outreach, admissions, recruitment and external relations with industry partners.

Essential Functions

Create and implement programs targeting on improving the education and professionalization of our students. Recruit new and highly qualified undergraduate students, and design and implement processes to improve student preparedness for graduate school and professional employment. Travel as required. Assist the undergraduate coordinator, graduate coordinator, faculty, staff, and industry partners on projects and programs focused on retaining and graduating current students. Lead direct client communications efforts as part of the recruiting process, working with prospective students, their families, alumni, and companies. Meet with potential students. Work with Program and Events Coordinator to carry out logistics of events and plan programs. Collect, analyze and manage data on recruiting, admissions, retaining, and graduating students. Prepare and present reports from this data. Compile impact data regarding programs and resources for the department to identify best practices and areas to enhance for future success. Work to improve student preparedness for internships and full-time employment. Work with Communications Coordinator to develop and manage recruiting media and materials.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. Three years of experience in one or a combination of the following: program management, coordinating a student support program or project, experience teaching, counseling, or advising students in an academic program setting or related experience. Proficiency in Microsoft Excel, Word and PowerPoint. Demonstrated experience working effectively in a team environment. Demonstrated excellent verbal and written communication skills. Demonstrated excellent interpersonal and customer service skills. Demonstrated experience managing multiple projects and working under deadlines. Demonstrated experience analyzing data to drive decision-making and planning for recruiting activities. Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Masters degree. Prior experience with UT program coordination and program administration. Experience with UT student services procedures and/or experience in student personnel programs. Knowledgeable of university resources. Familiarity with campus culture and student life. Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion. Ability to take initiative and work independently yet can lead and follow as part of a team with an eager willingness to pitch in wherever needed. Ability to problem solve and maintain composure when faced with a challenge. Ability to work efficiently and effectively under pressure and with frequent interruptions. Engage with and be an advocate for students. Must be able to relate to their needs, support their success and have difficult discussions when the need arises. Pleasant, confident, and professional demeanor with the ability to interact diplomatically with diverse constituencies. Knowledgeable about the Department of Petroleum and Geosystems Engineering and the Cockrell School of Engineering.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Events and programs listed in this position's essential functions periodically require evenings and weekends, as well as occasional travel.

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