The University of Texas at Austin Job Posting

 
This posting is Closed

Art Registrar - Loans and Exhibits Registrar

Hiring department Humanities Rsch Ctr
Monthly salary $3,583+ depending on qualifications
Hours per week 40.00 Variable
Posting number 17-09-13-01-8325
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Position requires occasional domestic and international travel and occasional work after hours.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To manage the outgoing and incoming loans program and assist in coordinating packing and shipping logistics for collection material and to contribute to core collections management policies and documentation, identifying ways to broaden and strengthen stewardship of the collections.

Essential Functions

Proactively communicate with curators about loan requests or needs; with prospective borrowers about the loan process; with staff about the impact of outgoing loan requests on the Center's internal exhibition obligations; with borrowers and lenders to negotiate loan agreements and renewals and, as needed, alternate loan recommendations. Make timely recommendations to the Director to allow or decline loans. Work with curators to establish insurance valuations and with Conservation and Exhibition Services to establish loan related costs. Directly arrange for outsourced conservation treatments as needed; perform condition reports and photo documentation of loaned items; arrange for shipping logistics and customs requirements for outgoing loans and all returns and inspections. Anticipate and work with Exhibition Services to ensure outgoing and incoming shipments are coordinated and properly staged. Working with Business Office, directly initiate purchase order requests, create invoices for payments owed, and promptly process payments due. Coordinate courier arrangements, hotel, airfare, itineraries, per diem, etc. and train staff couriers as needed. Complete as needed any customs documentation for international loans. In consultation with Exhibition Services, order loan-related preparation, packing supplies, and crates. In consultation with Exhibition Services, order loan-related preparation, packing supplies, and crates. Working with curators and senior staff, coordinate packing and shipping logistics for select acquired and de-accessioned collections. Working with senior staff, establish and communicate to University's Office of Risk Management annual collection valuations. Serve as liaison with the Office of Risk Management with regard to collection valuations, especially for outgoing and incoming loans. Archive all documentation related to outgoing and incoming loans upon completion. Represent the Center with a high level of integrity and professionalism. Contribute to improving collection management policies, documents, and forms. Assist with specialized training or projects for staff, interns, and volunteers. Attend weekly division meetings. Maintain confidentiality within and outside the Center.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in art, art history or museum studies. Three years of experience working in a museum registrar's department or in a position with similar duties. Demonstrated knowledge of packing, art handling, condition examinations, installations, fine arts insurance, and customs documentation. Demonstrated understanding of best practices of registration, art handling, conservation, and collections storage requirements and procedures. Strong project management skills, excellent verbal and written communication skills, and precise execution of work including meeting deadlines. Must be able to work collaboratively in a team environment. Must be able to perform visual inspections and condition assessments of incoming/outgoing materials. Must be able to sit or stand for long periods of time. Must be able to lift 25 lbs. Must be able to complete short and long hours of travel by plane, truck or other method of transportation as needed. High proficiency in Word, Excel, Outlook, and Power Point. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in art, art history, museum studies, preservation or conservation studies. More than three years of experience working in a museum registrar's department or in a position with similar duties. Knowledge of indemnity application process, immunity from judicial seizure, and CITES and Fish and Wildlife application process. Knowledge of a second language. Membership and participation in professional organizations such as ARCS, AAMG, and AAM.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Ability to lift 25 lbs. Ability to sit for several hours at a time. Occasional evening and weekend work.

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