The University of Texas at Austin Job Posting

 
This posting is Closed

Administrative Assistant - Assistant to Adjunct Curator of Latin American Art

Hiring department Blanton Museum of Art
Hourly salary $15.00
Hours per week 19.00 Flexible from 800AM to 500PM
Posting number 17-09-14-02-9020
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To provide administrative support to the Curator of Latin American Art and to the department. Responsible for many complex office operations, collecting factual information from a variety of sources including the museum collection database and disseminating messages.

Essential Functions

Manages the office of the curator and serves as main point of contact. Schedules and maintains the curator's calendar and helps prioritize tasks. Manages project flow and approval process. Prepares, edits, proofreads and formats correspondence, publications and other communications. Maintains curatorial records and files. Assists with special projects. Coordinates work with other museum and campus departments. Provides exhibition support by keeping track of production schedules, assisting with loan forms and checklists and distributing materials. Communicates with the public, artists, lender and other institutions on behalf of the department. Coordinates photography of artworks and installations. Obtains written documentation for copyright of images for publications and interpretive materials. Schedules meetings, prepares agendas, prepares PowerPoint presentations and takes minutes as assigned. Assists with budget planning. Performs business transactions for department staff such as processing travel paperwork and reimbursements, processing non-travel reimbursements as well as ordering and maintaining office supplies.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High school graduation or GED. Three years of experience with clerical functions. Demonstrated ability to multitask and work independently. Strong problem solving skills and a close attention to detail as well as excellent organizational, interpersonal and writing abilities. Technical proficiency in Microsoft Word, Excel, PowerPoint and Skype. Excellent work related skills such as punctuality and attendance. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree with preference for candidates with Art History. Spanish fluency. Familiarity with curatorial and exhibition processes.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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