The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate - Assistant to the Director

Hiring department Blanton Museum of Art
Monthly salary $3,166+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-14-02-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

This position may require some nights and weekends depending on museum's event calendar.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To provide administrative support to the Director. Responsible for many complex office operations with minimal supervision, collecting factual information from a variety of sources, and disseminating messages to external and internal stakeholders.

Essential Functions

Serve as main point of contact for the director, prioritizes and makes complex decisions with minimal supervision. Arranges meetings, prepares meeting agendas, and manages follow-up activities (including drafting of minutes, next steps and distribution of materials.) Schedules and maintains the director's executive-level calendar. Manages project flow and approval process for various staff who report to the director. Takes dictation, prepares, proofreads, and edits correspondence, reports, speeches, publications and other director communications. Reads, prioritizes, and when requested, drafts correspondence. Makes travel arrangements and processes financial disbursements for director and other staff. Develops and manages departmental budget with minimal supervision. Maintains records and files and assists with disseminating and recording key correspondence. Assists with special projects (including data collection, events, arranging group meetings). Assist with executive-level hiring including coordinating searches, candidate interviews and management of search committees. Refers pertinent information to the director and the museum staff and coordinates work with other museum and campus departments.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

High School graduation or GED. Five years of clerical experience. One year experience at the Administrative Assistant level. Strong written and verbal communication skills. Professionalism and ability to communicate with sensitivity and discretion to high-level donors and leaders in the community. Demonstrated abilty to work with highly confidential information. Exceptional attention to detail and demonstrated ability to manage effectively multiple tasks with frequent interruptions. Experience providing excellent customer service in a professional and courteous manner. Demonstrated ability to work quickly and accurately. Demonstrated ability to prioritize and work well under stress in a multi-task environment and under strict deadlines. Experience working both as a team member and independently. Self-starter with excellent problem solving skills who is able to work with minimal supervision. Excellent work related skills, punctuality and attendance. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in Business Administration, English, or an advanced degree and three years experience as an Administrative Assistant. Museum experience or art history background. Knowledge of University of Texas at Austin procedures.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation May require some evening and overtime during peak periods and special events.

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