The University of Texas at Austin Job Posting

 
This posting is Closed

Senior Office Assistant - UT-UCS Campus Registrar

Hiring department University Charter Sch
Monthly salary $2,458 - $2,875
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-19-01-9050
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin, TX (off-campus)
Number of vacancies 1
General Notes

UT-UCS is a TRS participating public school district that provides educational services on site to students in residential care. This year-round calendar (12 month) Campus Registrar position is located in Austin, Texas at the UT-UCS Texas NeuroRehab campus. Selected applicant may be required to be fingerprinted at their own expense.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Serves as primary contact for staff, teachers, parents, and campus community in performing all related functions including scheduling, attendance, and student records.

Essential Functions

Enroll and withdraw students in accordance with UT-UCS and TEA policies. Enter student demographic and PEIMS data; special program start and end dates; grade level changes. Enter principal approved student schedules and make principal approved schedule changes as needed. Obtain all general education and special education records for transfer students in a timely manner. Fulfill record requests through TREX. Fulfill record requests for out-of-state transfer students in a timely manner. Scan special education records from prior schools into ESPED and identify each document with proper labels. Verify and enter attendance daily in student management software. Generate attendance reports to reconcile attendance weekly. Communicate with residential facility regarding student absences and tardies. Produce and mail three week progress reports and six week report cards. Create and maintain electronic and paper student cumulative records. Maintain appropriate confidentiality concerning student records. Generate PEIMS reports and verify data for accuracy. Answer and route phone calls. Take messages when required. Distribute incoming mail to faculty and staff. Perform additional duties and accept other responsibilities as assigned.

Marginal/Incidental functions

Required attendance at mandatory training. Other related functions as assigned.

Required qualifications

High School diploma or its recognized equivalent and three years related clerical experience. Additional education may substitute for clerical experience. Experienced and highly proficient in the use of computer software systems and scanners. Demonstrated ability to enter extensive and detailed data accurately with attention to detail; demonstrated ability to work independently with minimum supervision and with frequent interruptions; ability to work under tight deadlines; demonstrated ability to communicate orally and in writing; excellent organization, communication, public relations and interpersonal skills. Ability to exercise good judgment in making decisions. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with Texas K-12 student records. Experience working in a fast paced school office setting.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Campus and classrooms are atypical. Campus is located on the premises of a residential treatment facility. May require occasional extended work hours and attendance at mandatory trainings located in Austin, Texas.

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