The University of Texas at Austin Job Posting

 
This posting is Closed

Director I - Assistant Director - Family Orientation and Events

Hiring department Texas Parents
Monthly salary $4,250+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-09-27-02-0419
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to internal applicants only
Location Austin (main campus)
Number of vacancies 1
General Notes

Frequently work additional hours, including evenings and weekends. Occasional holiday work. Occasional interstate and intrastate travel. Regular and punctual attendance at the workplace required. Position is exempt Administrative and Professional, and subject to annual renewal.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

Direct all aspects of the Family Orientation and Transfer Family Programs, focusing on the program growth and best practices for campus-wide collaboration. Manage assessment planning and reporting, and coordinate secondary events, grant and awards projects.

Essential Functions

Effectively direct, plan, coordinate and manage all aspects and logistics of The University of Texas at Austin's multiple Family Orientation and Transfer Family Welcome sessions as well as other parent education programs or department events. Align goals of the program within the overall mission and purpose of Texas Parents. Serve on the Orientation Logistics Committee. Develop and execute a comprehensive program for stakeholders during Family Orientation sessions. Working closely with multiple departments within the university's academic and non-academic sectors, devise a timeline and a curriculum of topical and relevant opportunities for parents to include Welcome, Afternoon and Closing sessions, as well as breakout sessions. Attend all Family Orientation and Transfer Family Welcome sessions. Coordinate all student and volunteer staffing for Family Orientation, Transfer Family Welcome sessions and other parent education programs including, but not limited to, job description creation, recruitment, interviewing, hiring and overseeing HR appointments, training, payroll, leadership development, and on-site supervision. Conduct evaluations. Work with the Director of Texas Parents to develop and manage Family Orientation budgets. Develop and execute budgetary plans to ensure financial growth. Produce Family Orientation reports including attendance per session and overall programming, actual vs. budgeted expenses, trend identification, and post-con analysis. Develop Texas Parents annual assessment plan. Attend required Division strategy meetings. Analyze results in relation to identified goals. Be responsible for TracDat entry and maintenance. Coordinate and oversee administrative processes assigned to student staff regarding applications, confirmations and selection committee materials for awards and grant programs. Promote programs to appropriate audiences to increase nominations and participation. Oversee student staff's collection of awarded organization's follow-up materials. Serve as a contributing staff member in a team-centric and collaborative environment, functioning capably in a dynamic, fast-paced and growing office. Substitute for other staff as necessary. Keep abreast of current events as the pertain to students and their families. Perform other duties as assigned.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. Two years experience in student affairs administration. Experience developing, directing and/or executing orientations in a university setting. Experience coordinating or administering a program. Demonstrated expertise with attention to detail, accuracy and problem solving. Exceptional organizational and planning skills. Experience providing exceptional and professional customer service, and operating both independently and as a vital part of a team. Exceptional writing skills and verbal communication skills. Proficient computer skills, including Microsoft Word, Excel, PowerPoint and/or Keynote and experience using a database program such as FileMaker Pro or Access. Knowledge of programs, organizations and activities at The University of Texas at Austin. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in Higher Education Administration or a related field. More than two years of experience in student affairs administration, performing roles similar to the essential functions of the position. Knowledge of UT Austin policies and procedures, and UT history and traditions.

Working conditions

May work in all weather conditions May work in extreme temperatures May work around chemical fumes May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Exposure to alarms, large crowds, construction and associate noises. Work under stress, under deadlines, as a team member, independently, in shared office space, with interruptions and with overlapping projects.

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