The University of Texas at Austin Job Posting

 
This posting is Closed

Events Manager - Senior Events Manager

Hiring department University Unions
Monthly salary $3,750 - $4,063
Hours per week 40.00 Standard from 730AM to 430PM
Posting number 17-10-03-01-8372
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

The schedule will vary with University and departmental schedules, and with the types of events scheduled. Working nights, weekends and more than 40 hours per week will be required on a frequent basis.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

This is a high-profile position to the University community and to the public and will oversee the design and coordination of events for the Texas Union and Hogg Memorial Auditorium. This position also provides operations support to both facilities.

Essential Functions

Meets with individuals and groups from the University to plan event logistics and review relevant and appropriate policies and procedures. Meets with Austin community clients to plan corporate and life celebration events. Ensures that events are handled professionally and executed smoothly. Serves as on-site contact for clients and guests. Meets with and communicates introductions and building policies/procedures with numerous student groups a year who hold regular events or meetings. Acts as main Administrator of Event Management Systems (EMS) software and performs all administrator functions in addition to managing the scheduling of room reservations and reporting. Trains multi-building staff on software and troubleshoots issues. Analyzes and implements new software functionality and recommends updates/changes. Assists student organizations' officers and departments' staff in software use. Creates room diagrams for events using Social Tables software. Creates building hours and signage for intercessions, summer session, spring break and holidays and configures the hours in EMS. Supervises an Events Manager, including interviewing candidates, hiring, training, counseling and conducting of annual performance review. Coordinates the efforts of several internal areas including catering, housekeeping, maintenance, audio/visual, building monitors and others. Ensures communication through appropriate channels so that all parties within the facility are aware of events. Provides operations support to the Texas Union and Hogg Memorial Auditorium. Works closely with the student programming advisors, staff and students to ensure the success of their major events. Supervises part-time student staff and University Leadership Network interns for the Texas Union Hospitality Center and Office and Hogg Memorial Auditorium including interviewing, hiring, scheduling, monitoring, evaluating, counseling and promoting staff with paperwork and processes associated with same. Creates an assessment tool to measure staff competencies, administered 4-6 times a year. Assists in the development, promotion and marketing of the appropriate and available uses of the facilities with a goal of maximum utilization and revenue generation goals. Oversees billing process and ensures accuracy. Creates, updates and edits content for all web pages, Wikis and appropriate forms.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Demonstration of Competencies: Motivating others, Planning work for others, Managing conflict, Managing and measuring work, Managing diversity and complying with policies and procedures at the University of Texas at Austin. Bachelor's degree. A combination of two years of experience in a multi-purpose public assembly facility seating over 1,000, using automated systems operations, ticketing operations, event coordination and/or managing projects. Experience interpreting and developing policies. Experience composing correspondence. Demonstrated computer/software competency. Highly organized, attention to detail and excellent customer service skills.

Preferred Qualifications

Degree in Student Affairs, events management or performance arts administration. Experience event planning in a higher education environment. Experience assisting students and student groups. Experience arranging weddings and other life celebration events. Experience in a supervisory capacity. Knowledge of operations and maintenance as it applies to event management and of theatrical/events systems: lighting, sound, staging and rigging. Experience using professional scheduling software, especially EMS (Event Management System). Demonstrated ability to follow through with tasks and projects on time and to completion, with little supervision. High energy and creativity. Experience using negotiating skills and strategies. Professional demeanor and ability to get along with co-workers. Experience creating work teams and working as a dedicated team member. Demonstrated good use of language, written and verbal, for communicating in person, over the phone/radio and in written communication. Proofreading experience. Ability to speak Spanish.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs

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