The University of Texas at Austin Job Posting

This posting is Closed

Special Assistant - Director of Operations, Track and Field

Hiring department Athletics
Monthly salary OPEN
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-10-05-01-0396
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Long work hours, weekends and holidays. Significant travel during sports seasons.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To assist with the overall management of the Womens and Mens NCAA Division I Track and Field Program at The University of Texas at Austin and manage Track and Field camps and clinics throughout the year. Coordinating and organizing all functions for the Track and Field Program at the University of Texas at Austin.

Essential Functions

Support Track and Field staff with office functions, administrative processes including budgets, purchasing, travel arrangements, travel reimbursements, adherence to policy, etc. Coordinate all team travel logistics. Collaborate with Coaches, Track Support Staff on daily operational tasks including program planning, on campus recruiting, team meetings, department events. Coordinate team needs during home and away meets including meals, transportation, and schedules. Assist during meets with needs such as protests, meal deliveries, and student athlete preparations, keeping team/staff on schedule. May drive personal or UT vehicle to practices or meets. Assist with customer relations inside and outside of the University. Liaison for facilities, sports medicine, compliance, student services, student athletes. Monitor program adherence to NCAA time management plan. Enroll camp participants, collect payments, assure proper documentation, etc. Prepare and mail camp brochures. Assure all camp documentations and approval deadlines are met. Create camp budgets. Maintain the camp registration and camp website. Facilitate employment paperwork of camp coaches and counselors. Maintain camp correspondence with attendees.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's Degree. Minimum of two years of experience working in college athletics. Experience using Microsoft Excel, Word, and Access. Experience using databases. Excellent interpersonal skills. Professional demeanor. This position is designated as a Responsible Employee, pursuant to Title IX and University policy. Responsible Employees have a duty to promptly report incidents as per policy to the University Title IX Coordinator or Deputy Title IX Coordinators. Responsible Employees are not confidential reporting resources. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Minimum two years of experience supporting Womens and Mens Track and Field Programs and camps, clinics, clubs, and or programs.

Working conditions

May work in extreme temperatures May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Climbing of ladders Lifting and moving

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