The University of Texas at Austin Job Posting

This posting is Closed

Administrative Associate - Faculty Matters Coordinator

Hiring department History
Monthly salary $3,333+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-10-05-01-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to internal applicants only
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provide assistance to History Department Chair and Finance/Administrative Manager on faculty matters and other departmental academic affairs management.

Essential Functions

Track and process faculty reviews: Faculty Activity Report, Annual Review of Faculty, Third Year Review, Comprehensive Periodic Review, Associate Professors in rank 12+ years, and assist Finance/Administrative Manager with promotion dossier production. Assist Chair and Finance/Administrative Manager with projects as needed, including processing Research Affiliate appointments and coordination of miscellaneous department meetings and events. Assist faculty with requests and general information. Faculty recruiting coordinator, manage travel, itinerary, and events for faculty candidates. Process annual Teaching Award nomination packets, and other miscellaneous faculty nominations. Track and process department undergraduate scholarships and undergraduate appointments.

Marginal/Incidental functions

Other related functions as assigned to support the department. Position may adapt to the changing needs of the department.

Required qualifications

Bachelor's degree and one year of clerical experience or High school graduation or GED with five years of clerical experience. Experience working in academic administration. Excellent communication skills, ability to work as a team member and build working relationships. Ability to receive and follow directions accurately and thoroughly. Ability to learn new skills as required for the position. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and five years of experience working at the University of Texas at Austin. Experience working in the College of Liberal Arts in an academic department and knowledge of its policies and procedures, experience with coordination of various academic projects, event coordination, UT accounting, UT administrative platforms, and working well directly with faculty. Demonstrated professionalism, reliability, and accountability. Ability to follow directions and anticipate needed action, take appropriate initiative and follow-through. Ability to learn new procedures regarding faculty review, manage processes by deadlines, ability to edit and assemble a large volume of documents according to College instructions with excellent attention to detail and accuracy.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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