The University of Texas at Austin Job Posting

This posting is Closed

Academic Program Coordinator

Hiring department Medical School
Monthly salary $3,750+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-11-06-01-9702
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Facilitate program administration of the Office of Academics and Department of Medical Education, Longitudinal courses Interprofessional Education (IPE) and Developing Outstanding Clinical Skills (DOCS). Manage the daily operations of the courses and support leadership to finalize program structure.

Essential Functions

Serve as primary contact for the year round/four year longitudinal courses. Collaborate with course director(s)/faculty/staff in identifying areas of need in the curriculum process. Manage planning committee meetings to review operations, determine if activities are meeting objectives, and if further action is needed. Discuss with the department leadership on decisions affecting inter-departmental relationships. Plan and implement new initiatives and changes. Monitor program to ensure standards and policies are appropriately implemented. Manage the Learning Management System (Canvas) course syllabus, support documents and exams. Use and maintain databases for grading and systemic evaluation. Collect and maintain document for office academic files. Identify, recommend, and implement process changes and tools to improve course delivery. Maintain existing software programs including student Electronic Health Record (EHR) and implement new software programs for courses. Coordinate with other campus departments, clinical partners and vendors to effectively execute courses and events, including reserving rooms, securing audiovisual support, acquiring supplies/resources, creating invitations and publicity materials. Execute day-of-event activities prioritizing activities and leading support team. Serve and assist the students and faculty as a resource and point of contact for questions, concerns or complaints, technical assistance using good judgment and University policies as appropriate to respond to issues brought up by students. Coordinate calendars for two course directors. On occasion, manage travel arrangements for course directors and/or guests developing itineraries, travel logistics, and other necessary arrangements. Adhere to UT and DMS policies and procedures. Participate in cross-functional teams and activities designed to establish an organizational culture that supports learning, collaboration, and work towards consistency of the student experience across all programs, sharing best practices and brainstorming new and cutting-edge ideas.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in a related field and three years of experience coordinating or administering a program. Strong business acumen, ability to multi-task, be extremely organized and detail oriented, self-motivated and hold masterful communication skills that allow high-level interactions with a diverse academic and medical community. Highly proficient in Microsoft Word, Excel, and PowerPoint, Microsoft Outlook, and web-based programs. Must be student-focused and student-friendly. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

The ideal candidate will be innovative, skilled at anticipating shifting trends, a self-starter, highly collaborative, able to work well under changing environments, responds well to feedback, works well as part of a team, skilled at dealing with both internal and external customers, effective at prioritizing tasks and initiatives, and learns quickly. Experience using curriculum management systems or learning management systems.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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