The University of Texas at Austin Job Posting

 
This posting is Closed

Manager - Accounting Manager

Hiring department Housing & Dining
Monthly salary $5,416+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-12-04-01-9029
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Work hours may vary based on business need, including occasional evenings and weekends. Candidate selected must provide verification of education and/or experience.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To manage the day-to-day Accounting and Payroll support and perform accounting and related assignments including the recording, examination, analysis, and reporting of financial data for University Housing and Dining. Ensure a strong system of internal controls and risk management.

Essential Functions

ACCOUNTS RECEIVABLE, BILLING, ACCOUNTS PAYABLE and VENDOR RELATIONS: Ensure that all products and services rendered are properly billed in a timely manner. Perform aging analysis. Document collection efforts on delinquent accounts. Review/follow-up on vendor statements and payments as needed. Serve as backup on voucher processing. Ensure proper coding of all transactions and budget authority. Work corroboratively with procurement teams to conduct monthly review of outstanding purchase orders. SUPERVISORY RESPONSIBILITIES: Supervise, oversee daily activities and provide expertise to Accounting and Payroll staff. Provide conflict resolution, appropriate delegation of tasks, conduct weekly team meetings with direct reports, manages employee relations, writes and conducts staff evaluations. Mentor and motivate staff in a team environment. Serves as a resource for financial reporting, account reconciliation, budget administration, payroll, timekeeping, and leave policy information. PAYROLL MANAGEMENT: Reviews and approves payroll vouchers for the monthly and hourly payrolls, verifying salary computations, processing salary transfers and adjustments as needed. Process payroll vouchers as needed. Investigates payroll discrepancies, reviews payroll errors, make corrective entries as needed. Review the work of payroll processing staff for accuracy. TIME-KEEPING and LEAVE MANAGEMENT: Review, adjust and final approve 400+ FTE timesheets and monitor accuracy of 1,100+ part-time/student employee timekeeping records in DEFINE/TimePro. Run exception reports to identify issues for Human Resources to take action. Process HR ticket system requests to set up employees in timesheet reporting groups and update their routing/approval in DEFINE/TimePro. Process adjustments to employee leave balances (overtime paid out, taken off, FMLA, LWOP, etc). CUSTOMER SERVICE: Monitor and respond to the Accounts Payable, Accounts Receivable, Financial Reports/Budget, HR ticketing and Payroll customer service email boxes inquiries. Acts as liaison between University Payroll Office, HFS supervisors, and HFS HR/Payroll offices and utilizes discretion in handling confidential payroll issues. Assist the Associate Director of Finance and Manager of Bevo Bucks and Cash Management teams. MONTHLY/FISCAL YEAR-END REPORTING and BUDGET ADMINISTRATION: Prepare journal entries, reallocations and reconcile accounts on a monthly basis. Prepare monthly financial statements and variance analysis. Utilize COGNOS and other report writing tools to create and modify ad hoc reports. Assist with preparation of forecasts, budgets, and feasibility studies. Help ensure a strong system of internal accounting controls and compliance with generally accepted accounting principles (e.g. GAAP/GASB). BUSINESS PROCESS ANALYSIS and IMPLEMENTATION: Continuously evaluate internal payroll and Human Resources Services support processes for accuracy, efficiency and effectiveness. Assist with the transition to Workday human resources and financial enterprise system and StarRez housing and billing systems. Assist in developing financial services Standard Operating Procedures and Financial Education and Training materials for DHFS stakeholders.

Marginal/Incidental functions

Work as a team member in a diverse environment, encourage and promote diversity. Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's Degree in Accounting or Finance. Five years of accounting experience. 3 years of supervisory experience. Customer focused. Demonstrated ability to be flexible, organized, detail-oriented, and customer-focused. Demonstrated professional demeanor, initiative, and strong accounting, payroll and supervisory skills. Demonstrated prioritization and time management skills while effectively delegating work to direct reports in order to meet departmental deadlines and goals. Demonstrated attention to detail. Demonstrated ability to effectively manage, mentor, and motivate accounting and payroll staff in a team environment. Advanced proficiency with Excel (i.e. pivot tables, vlookup, what-if analysis, scenerios, VBA, macros, etc). Excellent communication skills, written and oral. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's Degree or Master's in Accounting. Current CPA license. Five or more years of supervisory experience in Accounting and Payroll. Five or more years of accounting experience with 3 years of progressive experience in Accounting and Payroll. Experience working with University of Texas at Austin applications, such as DEFINE, Cognos, Apollo, Worqs, FAMIS, and PointPlus. Ability to create and manipulate substantial amounts of data to generate customized reports. Licenses: Class "C" Operator's Driver's License.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving

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