The University of Texas at Austin Job Posting

 
This posting is Closed

Administrative Associate

Hiring department ITS Customer Support
Monthly salary $2,833+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-02-09-03-9026
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Must be Authorized to work in the United States on a full time basis for any employer.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information

Purpose

This position reports to the Administrative Manager in the ITS Admin group of Customer Support Services and provides support for Information Technology Services.

Essential Functions

Serves as first point of contact for the office suite, answering or directing questions and issues as appropriate. Manages office supply inventory, monitors conference room and vehicle reservations, and backs up student workers on related tasks. Assists in the planning and execution of events, ranging from small lunch meetings to large scale staff events. Provides support for the ITS new employee orientation sessions. Assists Administrative Manager and the ITS Admin team as needed with copying, errands or other office functions. Assists with department quarterly reporting. Takes meeting notes for CIO and ITS Directors. Serves as backup and assists as needed with maintaining internal and external documentation, mail/package delivery, UT Driver records, on and off boarding activities, on-site vendor management, vehicle logs, and maintenance. Provides backup to the Sr. Administrative Associate in the CIO's Office for items such as the Building Access Control System administration, creating and posting signage, furniture resets, floor plan updates and other related building management tasks.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Experience working on a team in a customer service focused environment. Proven ability to track and manage tasks and work independently. Able to exercise judgment in keeping management informed and escalating problems when appropriate. Excellent communication and customer service skills. Proficiency in MS Word and Excel. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience using a ticketing system, and or wikis.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Job includes pushing and pulling armchairs and tables for the purpose of repositioning.

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