The University of Texas at Austin Job Posting

Senior Grants and Contracts Specialist

Hiring department Lri
Monthly salary $4,166+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-02-20-01-9157
Job Status Open
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


This position supports the Latino Research Initiative Director and Assistant Director, affiliated investigators, and staff researchers with all aspects of sponsored funding applications (pre-award) and administration (post-award).

Essential Functions

Assist researchers at all levels (principal investigators (PIs), faculty, postdoctoral researchers, graduate students, staff researchers) with technical aspects of proposal development, document and budget preparation, copy editing of proposal documents, and submission of funding applications to federal and private funding agencies. At the direction of the PI, serve as primary contact with subaward entities during the pre-award application process and throughout the post-award period. Serve as primary departmental contact for the College of Liberal Arts Grants Office and the Office of Sponsored Projects (OSP) to facilitate timely, accurate, and complete proposal submission and post-award information requests. Serve as liaison between researchers and OSP; communicate with OSP reviewers, negotiators, and award administrators. Work closely with the Latino Research Initiative s Administrative Manager to ensure availability of timely and accurate financial reports to PIs. Perform grant administration (post-award) duties, including assistance with progress reports; funding extensions; grant close-outs; facilitation of grant transfers, contracts, purchases, budget modifications, subaward invoices, and overall expense management. Serve as the department s resident expert and provide support to researchers on a broad range of funding agency and university policies, procedures, and deadlines. Notify researchers of relevant policy initiatives and changes from the university and sponsors (e.g., indirect cost agreements, tuition increases, sponsors fiscal policies, cost-share policies, conflict of interest policies, funding rules and regulations). Stay abreast of current funding opportunities through listservs and facilitate specific funding opportunity searches upon request. Continually upgrade knowledge and skills through active membership of UT s Association of Research Administrators, classes, workshops, and other training opportunities.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in business or public administration, social sciences, or a technical or scientific field. Five years of experience in the preparation, processing, and negotiation of grant and contract proposals and awards. Three years experience in postaward administration of grants and contracts. Three years experience in the preparation and processing of funding applications. 3 years experience in the preparation and processing of funding applications. Two years experience in the use of, eRA Commons, and Cayuse. A demonstrated high level of proficiency in the use of document and budget preparation software, including Adobe Acrobat Professional and Microsoft Office. Demonstrated ability to: communicate (written and verbal) and interact skillfully with investigators, staff, and researchers; work both as a team member and independently without continuous supervision; work with overlapping projects and with sensitive and confidential information; adapt to a dynamic and deadline-driven, customer service-oriented environment. Demonstrated high level of organizational skills and attentiveness to detail. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the minimum required number of years of experience. Experience with sponsored project or post-award accounting in a university setting. Experience with projects involving human subject research. Experience coordinating large, multi-institutional research proposals. Experience with federal granting agencies (e.g., National Institutes of Health, National Science Foundation). Experience with state granting agencies (e.g., Cancer Prevention and Research Institute of Texas). Experience with UT systems, including FRMS, RMS, HRMS, and DEFINE.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Occasional weekend, overtime and evening work to meet deadlines

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