The University of Texas at Austin Job Posting

This posting is Closed

Communications Coordinator - Correspondence Coordinator

Hiring department Off of President
Monthly salary $4,583+ depending on qualifications
Hours per week 40.00 Flexible from 730AM to 600PM
Posting number 18-02-28-01-0922
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


The Communications Coordinator reads, interprets, prioritizes, and responds to incoming correspondence on behalf of the President of the University of Texas at Austin.

Essential Functions

Reviews incoming correspondence to ascertain the nature of the writers' questions, requests, or concerns. In consultation with President's Office staff, determines disposition of correspondence. As needed, independently researches topics and composes responses for review based on that information. Drafts and finalizes letters, memoranda, and emails on behalf of the President to be sent to UT students, faculty, staff, alumni, and others in the community and the State. Reviews and edits outgoing correspondence from the President for spelling, grammar, format, tone, clarity, and factual accuracy. Serves as point of contact for other departments, providing guidance on writing, style, formatting, and protocol as it relates to communications being sent over the President's signature. Assembles information into a prescribed format with the correct number of copies, and submits it for signature. Delivers out-going correspondence to Mail and Records Coordinator for logging and distribution. Prints and obtains signature for letters provided electronically to the President's Office prepared by the Development Office or other units. Keeps Mail and Records Coordinator apprised of the status of these items. Coordinates with members of the President's media and communications team to develop and maintain a consistent voice across multiple channels and to stay apprised of local, state, and national news related to UT.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in English, Rhetoric, Communications, Journalism or related field. Five years professional experience writing and editing. Proficiency using Microsoft Word, Excel, and Outlook. Experience composing correspondence for a department head or executive. Expert knowledge of English grammar, spelling, capitalization, and punctuation. Ability to write concise, error-free prose. Ability to tailor writing to different audiences and situations. Ability to perform complex administrative work in a deadline-driven environment while maintaining a high level of accuracy and attention to detail. Willingness to be responsible for writing tasks that require high levels of creativity, skill, and experience, while also tending to tasks that are more clerical in nature. Ability to write in a way that reflects the mission of The University of Texas at Austin and specific goals of the current administration. Ability to maintain confidentiality and handle sensitive situations with tact. Ability to set priorities and multi-task. Ability to work collaboratively or independently with minimal supervision. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Familiarity with the organizational structures, processes and procedures of The University of Texas at Austin. Experience researching issues and fact-checking. Thorough understanding of the conventions of protocol - i.e. how to use honorific, academic, governmental, military, and diplomatic titles. Experience maintaining electronic files. Exceptional organization skills. Familiarity with the Associated Press Stylebook. Mastery of the standard conventions of business correspondence.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs

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