The University of Texas at Austin Job Posting

Project Manager - Constituent Engagement Project Manager

Hiring department Briscoe Center
Monthly salary $4,166
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-03-01-01-0361
Job Status Open
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Terminates on 04/01/2019
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

12-month appointment with possibility of extension if grant funds are available. Occasional nights or weekends depending on special event schedule.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


To assist in implementing the strategy for engaging constituents in the Briscoe Center for American History by managing projects in support of events/programs, communications, custom proposals, annual giving and stewardship.

Essential Functions

Project manage collateral for the development office including brochures, proposals, one-pagers, invitations, presentations, film, etc. as needed. Work closely with the Chief Development Officer, development team, and direct mail vendor to develop annual giving solicitation and stewardship strategy for gifts under S1,000 and for gifts over S1,000. Work with vendor to create direct mail package for under S1,000 gifts. Manage updates for Director's Circle (over S1,000) invitation and collateral, write letters, and manage solicitation and renewal process. Ensure benefits of membership are met. Plan and coordinate special events and programs under the direction of the Assistant Director for Constituent Engagement including contracts, budget development, guest list development, invitation design and distribution, venue selection and coordination, RSVP tracking, timeline and order of program preparation, assignment, coordination of event staff and other logistics. Work with in-house staff and/or outside vendors as needed. Work with executive staff to determine order of program. Work collaboratively to produce a new, robust philanthropy website for the center, including philanthropy content for its historic sites. Includes making decisions on information architecture in consultation with the center's webmaster, writing content, selecting and preparing images for the centero's webmaster, ensuring links throughout the site work, etc.

Marginal/Incidental functions

Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications

Bachelor's degree in related field. Three yrs experience managing communications projects within a large organization, including working with outside vendors. Experience in developing content for the web. Advanced experience in developing print collateral and coordinating print production for annual giving. Advanced experience mining donor databases to create targeted distribution lists. Advanced understanding of donor database activity and solicitation and engagement codes. Experience planning special events, including budget preparation and contracts. Superior interpersonal and communications skills, including writing, proofreading, and editing. Highly organized with ability to plan, prioritize, and coordinate multiple projects. Ability to work under pressure to meet deadlines. Demonstrated professional demeanor, ability to meet challenging situations with diplomacy, flexibility and tact. The Center is seeking a self-motivated, highly-organized, self-sufficient, collaborative, flexible, and creative problem solver with a love of history, a positive outlook, and a keen sense of humor. Proficiency in Microsoft suite and VIP. Basic skills in InDesign and Photoshop. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications

Master's degree in a related field. Five years experience managing a communications program at UT. Advanced experience with VIP, VIP REPORTING, COGNOS, and Microsoft suite. Advanced understanding of VIP activity codes. Experience with Eloqua. Advanced knowledge of design software including InDesign and Photoshop.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of ladders Lifting and moving

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