The University of Texas at Austin Job Posting

This posting is Closed

Development Specialist - Gift Administrator

Hiring department DNS-External Rel
Monthly salary $3,416+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-03-02-01-9113
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Must be eligible to work in the US on a full time basis for any employer without sponsorship.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


This position provides support for fundraising, engagement, and stewardship initiatives through gift administration and donor acknowledgements, constituent tracking and data management, capture, analysis, and reporting.

Essential Functions

Primary contact for gift administration within the College of Natural Sciences. Responsible for gift and pledge processing, account reconciliation, and tracking for entire college. Actively manage and reconcile gift holding accounts. Provide reports and updates on fundraising results. Regularly analyze donor gift reports and biographical records for prospecting. Respond to requests for information from internal and external constituents in a professional and timely manner. Compose gift acknowledgment letters for all gifts and pledges, and generate special correspondence for donors. Oversee procedures to improve the gift acknowledgment system for strategic and effective gift/donor stewardship. Research and compile data on students, faculty, and programs to support fundraising and external relations activities. Manage data requests and pull specifically for prospecting, annual giving and campaign targeted appeal communications, stewardship, events and alumni activities. Provide ad hoc data requests and reports through collaboration with colleagues. Segment alumni groups for data pulls for departmental outreach. Manage activity coding and tagging process for records. In partnership with the new research analysts and through ongoing data analysis of donor gifts, gift reports and biographical records identify areas of needed attention. Identify and make recommendations to assign potential major gift prospects and filter relevant information as appropriate. In partnership with the development communication specialist, use Eloqua to assist with, support and as needed create External Relations communications for fundraising, engagement and stewardship opportunities. Manage list segmentation for personalization of external relations communications. Monitor Eloqua results. Manage e-communication opt outs and assist with strategies to eliminate opt outs. Monitor and ensure data integrity for CNS alumni, donors and friends. Manage gift and biological records updates including LinkedIn, Spokeo, Hoover, and Google searches. Collaborate with the UDO research team to provide analysis of the CNS market data to increase donations for CNS priorities and strengthen gift officer portfolios. Assist with stewardship and compliance projects. Monitor and assign student employee tasks.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. One year of specialized fundraising experience assisting with gift administration; or performing complex administrative functions including one year of financial, banking, accounting, or bookkeeping experience. Demonstrated experience with data entry, gift processing or cash handling experience. Working knowledge of downloading and analyzing data, compiling lists, and reports. Proficiency using Microsoft Word, Excel, and databases. Excellent writing, interpersonal, and verbal communication skills. High attention to detail, ability to work with deadlines, and manage multiple assignments simultaneously. Initiative to work independently and effectively as a team member. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Two years or more experience assisting with a fundraising or development program. Experience and knowledge of gift processing in a university environment. Experience using FileMaker Pro or a database to execute downloads of data. Familiarity with university policies and procedures. Knowledge of and proficiency with UT database systems to include DEFINE, Cognos, and VIP.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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