The University of Texas at Austin Job Posting

This posting is Closed

Senior Administrative Associate - Administrative Coordinator for IT

Hiring department DNS-Info Tech Fees
Monthly salary $4,000+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-03-05-01-9025
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Must be eligible to work in the US on a full time basis for any employer without sponsorship.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Provide administrative and project support for the CNS IT Director's office.

Essential Functions

Provide project coordination and communication for the Executive Director of IT by preparing meeting agendas, facilitating meetings, and creating documentation to track and monitor projects. Create reports, correspondence, travel arrangements, and assist as needed to enable the Executive Director to fulfill the duties of the IT Office. Coordinate IT-related workflows pertaining to the physical moves of faculty, staff and administrators. This includes leading weekly meetings with representatives from IT and Facilities units to discuss logistics involving IT components; serve as the primary contact person within CNS IT for all moves involving CNS faculty and staff; prepare reports and documents related to moves; track progress of moves through completion; maintain timely communication with all parties involved for IT tasks. Manage tasks and workflows pertaining to student assignments by acting as liaison between IT managers and the Dean's Office. Maintain and update checklists for new and separating staff; meet with new hires to complete online forms and verify documentation for IT needs. Supervise one inventory supervisor and one or more student employees depending on project needs. Serve as backup for purchasing orders, payment requests, office supply orders, PointPlus documents, reimbursements, official event requests, ProCard statements and IDTs.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and three years of clerical experience. Proficiency with computers. Excellent oral, written, and interpersonal communication skills with the ability to relay technical information to a non-technical audience and to communicate effectively with various constituents of UT: faculty, staff, students and vendors. Prior experience in a customer service role. Demonstrated successful project coordination experience. Understanding of general accounting and HR principles; administrative procedures. Highly organized with strong attention to detail. Professional demeanor and history of regular and punctual attendance. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required qualifications. Experience working in higher education environment. Familiarity with University of Texas administrative procedures. Comfortable working in a technical environment and experience with technical terminology.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

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