The University of Texas at Austin Job Posting

This posting is Closed

Grants & Contracts Specialist

Hiring department Ofc Sponsored Projects
Monthly salary $4,083+ depending on qualifications
Hours per week 40.00 Flexible from 700AM to 600PM
Posting number 18-03-06-01-9159
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin - J. J. Pickle Research Campus (North Austin)
Number of vacancies 1
General Notes

This office is permanently located at the West Pickle Research Building (WPR) at 3925 W. Braker Lane.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Additional Information


Represent the University in negotiating terms and conditions of agreements with private and public sponsors; assist faculty researchers with contractual matters related to sponsored research activity.

Essential Functions

Review proposal documentation upon award for compliance with university policies. Review proposal file for adequate documentation of compliance approvals (environmental health and safety, IRB, IACUC, subcontractor plans), budgetary compliance for cost sharing, time and effort, and F and A. Compare award budget and scope of work with proposal. Review subcontracts, including commitment letters, budget and SOW. Meet with sponsor representatives and faculty to discuss proposal details and award terms and conditions; provide counsel and guidance to faculty when proposals do not meet criteria.Review new awards and modifications for compliance with university policies, federal and state law.Perform initial review of awards or mods for compliance.Prepare initial response on terms and conditions to sponsor in a timely manner within 10 business days. Make recommendations on intellectual property, publication Make recommendations on intellectual property, publication and other terms. Provide assessment of risks and initial response to management for review as necessary. Develop award agreements or requests for modifications upon request by faculty or sponsors using templates in accordance with University policies, federal and state law. Outline all risks associated with non-conforming clauses, prepare Form G or Form F letters for review and approval by Associate Director. Review awards for financial and compliance risks and outline those risks to the Associate Director; provide initial response to sponsor of preferred contract language with explanations for university policies and requested modifications at least 4 business days after receipt of sponsor language. Enter and maintain data related to award and modification in RMS Negotiation Log within one week of an action. Follow up on negotiations when responses from faculty or sponsors have not be received. Timely and accurate award modifications, indicate on green sheets the actions to be taken my administrative associate. Review clauses for subcontractor flow down and check with subcontractors regarding objectional terms. Coordinate with Export Controls Officer on review of potential export control risks arising from subcontracts. Respond to requests for information; provide responses to questions within 48hrs. Positively contribute to the efficiency and atmosphere of the office. Work well with other team members and back-up as needed in the absence of co-workers.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's Degree. Three years experience in preparation, processing, and negotiation of research grant and contract proposals and or awards. Experience working with contract negotiation or research contract interpretation, including drafting language and subsequent negotiation. Knowledge of federal, state, local and university guidelines and regulations. Individual who pays attention to detail, is accustomed to a fast paced environment with many deadlines, and who provides excellent customer service to a diverse community. Excellent written and verbal communication. Extensive experience with the use of MS Word and MS Excel software. Must be eligible to work in the United States on a full-time basis. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Graduate or professional degree. Certified Research Administrator. More than 3 years experience in preparation, processing, and negotiation of research grant and contract proposals and or awards. University experience. Knowledge of University intellectual property policy. Demonstrated knowledge in the development of research budgets. Ability to work independently. Ideal candidate will work well with others and contribute positively to the office environment.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

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