The University of Texas at Austin Job Posting

This posting is Closed

Development Associate

Hiring department African Diaspora
Monthly salary $3,000+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-05-10-01-9027
Job Status Closed
FLSA status Non-exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

Minimal overnight travel required (up to twice a semester). May work some nights and weekends.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.

Note: The following additional materials are also required for consideration: Writing sample - Gift acknowledgement letter or a 1-pager with photos for alumni Instructions for submission of these materials will be provided at the time the online application has been completed.

Additional Information


Assist Associate Director for External Relations with administering fundraising and development initiatives for Black Studies - the African and African Diaspora Studies Dept., Institute for Urban Policy Research and Analysis, Art Galleries at Black Studies, and Warfield Center for African and African American Studies

Essential Functions

Draft and circulate email communications. Includes event notifications and reminders, communications about annual giving campaigns, and stewardship communications. Manage donor and alumni lists. Draft on-brand communications for all forms of media - print, email, electronic, and social - including brochures, stewardship pieces, newsletters, impact reports, and other marketing collateral. Manage mailing of communications throughout the academic year. Play an integral role in assisting with the formation and implementation of an AADS alumni association. Duties include alumni outreach and reception, event coordination, and general communications. Conduct donor and foundation/grant research. Coordinate with IUPRA's Grants and Contracts Specialist, the Art Galleries at Black Studies Director, and the Associate Director for External Relations on applications for foundation and grant support. Ensure timely submission according to required deadlines. Coordinate and staff Black Studies development and donor and alumni relation events. Set up and take down events, compile and coordinate RSVP lists, coordinate registration information for events, print name tags, coordinate with graphic designer to draft and print event signage, and staff guest check-in tables at events. Perform administrative support duties as needed to assist the Associate Director for External Relations. Attend development-related unit staff meetings as necessary. Manage and maintain timely gift records in UT's VIP database. Responsible for all aspects of gift processing, from notification of arrival of gifts to final deposit. Maintain records with accuracy and consistency via data entry, gift entry, and biographical updates. Analyze gift reports weekly. Assist with preparation of gift acknowledgement correspondence and mailings to donors, including composing accurate, personal, and on-brand acknowledgement letters and including appropriate unit inserts.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Prior experience with event coordination, email marketing and communications, databases, data entry and business-related money handling. Understanding and comfort with working with and across all social media platforms. Experience encountering, recognizing, and respecting confidential information. Excellent organizational skills, timeliness and attention to detail. Ability to multitask in a fast-paced office environment and think strategically. Excellent interpersonal communication and customer service skills. Professional demeanor. Demonstrated writing ability. Desire to work in the development and fundraising field. Interest in issues related to social justice and advocacy for underrepresented communities. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with the University's VIP database or donor database equivalent. Successful experience in an office setting where regular duties include writing correspondence and communications. Prior event management and execution experience. Demonstrated knowledge of donor relations, annual giving standards, and best practices. Ability to solve problems, think creatively, and work independently. Familiar with InDesign or design software equivalent, as well as email and marketing communication platforms (MailChimp, Constant Contact, etc.).

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Lifting and moving

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