The University of Texas at Austin Job Posting

This posting is Closed

Academic Program Coordinator

Hiring department UT Libraries
Monthly salary $3,333+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 18-06-19-01-9702
Job Status Closed
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

The University of Texas Libraries welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our collections and the services that we provide as well as in our recruiting, hiring and retention practices.

Required Application Materials

  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.

Note: The following additional materials are also required for consideration: please provide a statement of salary requirements Instructions for submission of these materials will be provided at the time the online application has been completed.

Additional Information


Coordinate programs for visiting scholars to the Benson Latin American Collection and coordinate undergraduate and graduate course scheduling for the Teresa Lozano Long Institute of Latin American Studies (LLILAS).

Essential Functions

Manage program coordination for LLILAS Benson visitors. Coordinate annual travel fellowship (becas de investigacion), and visiting scholar programs, including: Work with partner institutions to coordinate and publicize calls. Correspond with potential applicants. Coordinate the application and selection process. Inform applicants of their award status. Work with the LLILAS Benson Executive Director and the College of Liberal Arts on visiting scholar and research fellow appointments. Coordinate the J-1 visa application process for visiting scholars and research fellows. Coordinate the travel and reimbursement of award recipients as applicable. Welcome and orient scholars upon arrival. Work with Benson librarians to support the scholars while in Austin. Inform the LLILAS Benson community of the scholars' visits. Compose correspondence in English and Spanish. Work with the LLILAS Benson Executive Director and Grants and Contracts Specialist to track and report statistics on LLILAS Benson visitor programs. Coordinate LLILAS course scheduling process. Meet course scheduling deadlines as set by UT and the College of Liberal Arts (CoLA). Work with LLILAS faculty and visiting professors to plan and schedule courses for fall, spring and summer semesters. Work with the CoLA Dean's office and the UT Registrar's office in fulfilling course scheduling. Collaborative work with other CoLA departments and other UT Colleges and Schools in cross-listing Latin American Studies courses. Work with the LLILAS Graduate Program Coordinator, Director of Student Programs, Undergraduate Advisor, Undergraduate Faculty Advisor, and Communications Coordinator in publicizing courses. Monitor enrollment at the beginning of each semester and submit small class exception petitions to the CoLA Dean's office as necessary. Participate in regular CoLA course scheduler meetings. Schedule final exams. Coordinate Course Instructor Survey process with faculty. Attend associated trainings and workshops. Coordinate international agreements for LLILAS Benson. Maintain and track progress of activities related to LLILAS Benson international agreements, particularly those involving the exchange of students and scholars. Represent LLILAS Benson in communication and collaboration with international partners. Review and prepare renewal of international agreements as applicable. Manage budgets related to international agreements. Coordinate LLILAS Benson administrative duties as assigned. Support LLILLAS Benson events as appropriate or as assigned. Collaborative committee work.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree in Latin American Studies, Spanish, or a related field. Three years of progressively responsible experience coordinating or administering programs, preferably in a university setting. Demonstrated, recent, exemplary work record. Excellent verbal and written communication skills, using tact, diplomacy, and discretion at all times, including ability to communicate with diverse populations. Experience working collaboratively with students, faculty, staff and administrators. Ability to organize short- and long-term priorities and projects and work with multiple deadlines. Experience dealing with confidential and sensitive information. Ability to work independently and as a team member. Must be flexible and willing to take on new responsibilities. Bilingual English/Spanish required. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with academic units and faculty in a university environment. Experience working in a research library. 1-3 years of experience with course scheduling for an academic department, preferably within UT Austin. Experience writing professional communications in Spanish. Understanding of Latin American cultures and societies and experience working with individuals from Latin America. Experience working with organizations in Latin America. Experience working with DEFINE, HRMS and other UT Austin systems.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Work under stress, work as team member and work independently. Regular and punctual attendance required. Ability to work on multiple, overlapping projects.

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